23rd Annual Meeting of the Minds
Havana Daydreamin'
October 29th - November 2nd, 2014
(Key West, Florida)

FREQUENTLY ASKED QUESTIONS
Adopted 10/2007 - Changes are underlined and in Italics

  • Who can attend the Meeting Of The Minds Convention?
  • Who do I make the check out to?
  • What happens if after I register I find out I cannot come to the convention?
  • When will I receive confirmation that I am registered?
  • I am not a member of a Parrot Head Club. Can I just select a club when I register and you enroll me?
  • There is no Parrot Head Club near me, what can I do?
  • When does registration close?
  • I missed the deadline is there anything I can do?
  • MOTM Policies & Procedures


  • Q: Who can attend the Meeting Of The Minds Convention?

    A: Any member in good standing of a Parrot Heads In Paradise, Inc. chartered, official Parrot Head Club. You must be a member before registering including during the time period of the convention. For the purposes of the MOTM Convention, "members in good standing" are those club members that have their dues paid in full thru the dates of the convention.
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    Q: Who do I make the check out to?
    A: Make checks payable United States Dollars Only to: PHIP, Inc
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    Q: What happens if after I register I find out I cannot come to the convention?
    A: There are NO REFUNDS OR TRANSFERS OF REGISTRATION FEES. All proceeds from the convention registration fees go to PHIP Charities. You have two options. The first and BEST OPTION. Have a friend pick up your goodie bag with ALL the items except your credential (which will be mailed after the convention). The second option is that your credential will be mailed after the convention.
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    Q: When will I receive confirmation that I am registered?
    A: If you register online using a credit card, you will receive an email "Registration Confirmation" immediately, provided you supplied a valid email address. If you mail in your registration, you will receive an email "Registration Confirmation" provided you supplied a valid email address. Your Club Leaders MUST confirm your membership in your respective club prior to your attendance of the MOTM convention activities at the convention site premises. The Registration Chair will send you a "Registration Confirmation" that indicates you have registered for the convention. It is in no way a "MEMBERSHIP CONFIRMATION." Only your Club Leaders can confirm your membership.
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    Q: I am not a member of a Parrot Head Club. Can I just select a club when I register and you enroll me?
    A: No. Registering for the convention does not enroll you in any Parrot Head Club. We cannot enroll you in a club; you must do that prior to registering and attending the convention activities at the convention site premises
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    Q: There is no Parrot Head Club near me, what can I do?
    A: You can join the Virtual Parrot Head Club.
    This club was established for those who have no local club.

    The ONLY Online Parrot Head Club is located at:  http://www.virtualphc.com  
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    Q: When does registration close?
    A: Online registration closes on September 30th or when registration reaches 3500, whichever occurs first. Mail-in registrations must be postmarked no later than September 15 of the convention year.
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    Q: I missed the deadline is there anything I can do?
    A: No. We set a deadline date for reasons. We need time to handle all the administrative work as well as supplying counts to various organizations including the City of Key West for fire & crowd control.
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    MOTM Guidelines
    Adopted 10/2007 - New Policies or Changes are underlined and in Italics
    1. Registration - Registration is only open to members in good standing of a sanctioned PHiP Inc. club. In order for you to receive your convention credentials and attend the convention activities at the convention site premises, your Club Leaders MUST confirm your membership in your respective club. For the purposes of the MOTM Convention, "members in good standing" are those club members that have their dues paid in full thru the dates of the convention.
    2. Registration Fee - The price of registration is $90.00 (US Dollars ONLY) per attendee.
    3. Registration Period - Registration is open beginning the first week of January and will close September 30 or at 3,500 registrations, whichever occurs first.
    4. Transfers of Registration - There will be no transfers of registration.
    5. On Site Registration - There is no onsite registration.
    6. Late Registration - There are no late registrations. We set a deadline date for many reasons. We need time to handle all the administrative work as well as supplying counts to various organizations including the City of Key West for fire & crowd control.
    7. Refunds -- There will be NO REFUNDS except in the case of death of the registered person.
    8. Registered Guests - There will be no unregistered convention guests allowed. Everyone in attendance must be members in good standing of a Parrot Heads in Paradise Inc. sanctioned club prior to registering including during the time period of the convention. For the purposes of the MOTM Convention, "members in good standing" are those club members that have their dues paid in full thru the dates of the convention.
    9. Registration Confirmation - Your Club Leaders MUST confirm your membership in your respective club prior to your attendance of the MOTM convention activities at the convention site premises. The Registration Chair will send you a "Registration Confirmation" that indicates you have registered for the convention. It is in no way a "MEMBERSHIP CONFIRMATION." Only your Club Leaders can confirm your membership.
    10. Club Membership - Registering for the convention will not enroll you in a Parrot Head Club. You must be a member in good standing of a Parrot Head Club in order to attend the convention.
    11. MOTM REGISTRATION/CLUB MEMBERSHIP CONFIRMATION EMAIL - This email is your registration / club confirmation only. This email will be sent as soon as possible AFTER your club leadership confirms your membership. Bring a valid government issued photo ID to the event to register. You will be required to wear your credentials and wrist band at all times while on the convention site premises.

    12. Special VIP Guests - Sponsors, Musicians, City Officials, Etc. at PHiP Inc. BOD Discretion

    13. Children - Children under the age 12 free (without a gift/goodie bag and T-Shirt) - all others full rate w/ special non alcoholic gift bags.
    14. Attendance Limit - The maximum amount of attendees is 3,500 paid, plus special VIP guests as described above.
    15. Gift Bags - Gift bags are for paid registrants only. Special VIP Guests as described above must register to receive bags and convention T-Shirt.
    16. Vendors - Vendor Credentials are included in the vendor fee. Vendors must be registered for the convention to receive Gift Bags and convention T-Shirt.
    17. Security - Security volunteers will be identified with SECURITY shirts.

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